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Pan-American Archery Confederation

2004 Congress Minutes

Place: Stauffer Hotel. Valencia, Venezuela.

Date: July 5, 2004

Starting time: 4:00 p.m.

Ending time: 11:00 p.m.

Attendance:

Presidium:

President: Ernesto Diaz Bazan

Secretary General: Monica de Hernandez South Region Vice-President: Orton Baquerizo

Central America and the Caribbean Region Vice-President: Nemesio Rodriguez

Countries represented:

1.     Barbados, Rae Thibert

2.     Brazil, Ronaldo de Carballo

3.     Canada, Larry Kelly

4.     Chile, Roberto Chao

5.     Colombia, Maria Emma Gaviria

6.     Costa Rica, (proxy)Ingrid Gomez

7.     Cuba, Nemesio Rodriguez

8.     Dominican Republic, Edgar Vargas

9.     Ecuador, Otton Vaquerizo

10. El Salvador, Monica de Hernandez

11. Guatemala. Carlos Diaz

12. Mexico, Aurora Breron

13. Panama, (proxy) Carlos Diaz

14. Puerto Rico. Gloria Rosa

15. Trinidad and Tobago, Jonathan Kaca1

16. United States, (Proxy) Rae Thibert

17. Venezuela, Jose Manuel Trujillo

Agenda:

·       Quorum Verification

·       Agenda presentation for approval

·       Last congress minutes reading

·       President Report

·       Treasurer Report

·       Committees Report

·       Proposal for the Copanarco Committees re-organization

·       2005 World Ranking Events planning

·       Central American and The Caribbean Region Vice-President and 2 Council member

Election

  • North Region Vice-President Ratification
  • Flag hand over.
  • Various

 

Minutes of the last congress were read and approved, Trinidad & Tobago was added in the participants list, which was missing.

 

The President presented his report. He confirmed the approval of 32 places for athletes in the next Pan-American Games in 2007. He highlighted that Countries that need to be reached for Archery are concentrated in the Caribbean Region. He mentioned about his technical visit to the Caribbean region, to Granada, Dominica, Sn. Kitts and Nevis, Antigua and Barbuda and the Virgin Islands; evident results of his work was the Dominica incorporation to FIT A, so he asked the plenary to include Dominica as a Copanarco member, petition accepted. From this day on there will be 25 member Associations.

 

The recent FITA Development committee re-organization was emphasized, which has modified procedures and criteria for equipment and missions requests.

 

 In 2003 Level Missions were held in Uruguay and Trinidad & Tobago. In this year special missions were held in Colombia, Guatemala, Nicaragua and Honduras.

In 2004 Basic equipment kits were distributed among the following countries: Antigua & Barbuda, Bahamas, Cayman Islands, Haiti, Bolivia, San Kitts & Nevis, Nicaragua, Dominica, Paraguay, Panama and Costa Rica. This year FITA Missions will be held in Dominica, Haiti, Costa Rica, Bolivia and Paraguay.

An Olympic Solidarity Seminar was held in El Salvador in June, 21-28, 2004; there were 29 countries registered, and 6 of them don't have an Archery Federation yet, but are very interested in creating it. There were more than 40 Coaches participating, which is a record quantity for this kind of Seminars.

A Proposal for the Copanarco Committees, which would reduce the Committees quantity, was presented in order to have the strictly necessary ones for a good quality performance within the organization.

The Trinidad & Tobago representative conveyed his thankfulness for the support given through the successful Mission held in his country, besides he expressed his wish to get involved in the Caribbean region development offering the resources he had in his country.

 

He emphasized that because of the closeness of the target countries in the Caribbean region it would be very easy for him to keep in touch and give assistance. In the same way Barbados offered assistance for that region.

 

The treasurer report was presented and approved. The following requests were made:

·        A more detailed expenses report

·        The budget to be accomplished

·        Comparative information about what is requested to FITA and what is approved.

 

The Development Committee report was presented by the Chairman. Maria Emma Gaviria. She explained the changes and reorganization of the FITA Development Committee, which is requiring some criterions and conditions for equipment donations and Missions. Also explained that each year there's a meeting with the FITA Council to present the plan for the Continent development and the required budget for its achievement. She added that for each country to have additional support (a 2nd Mission for example), a thorough evaluation of the results obtained from the former one will be considered, so that country should show an evident technical development generated from the previous support. The Committee report was approved.

 

The Judges Committee report was presented by Sergio Font. Among its work objectives are to help in the judge’s selection for the World Ranking Tournaments in the Americas and to establish a permanent communication with the continental judges.

It was also conveyed the need to establish the Committee position regarding FITA and Continental Judges re-accreditation. It was proposed that the continental judges must submit the same test as FITA judges. The Committee will translate it to Spanish and will use FITA rules for its evaluation.

Two judges seminars have been held both directed by Sergio Font.

In the Judges seminar held in MEXICO during the Mexican Olympic Festival there were 9 participants from Chile( 1), Argentina( 1 ), Puerto Rico( 1). Guatemala( 1) and Mexico( 5)

 

Continental Judges approved are Myrna Castillo (Chile), Lourdes Acosta (Puerto Rico) y Maria Cristina Guinchigliani (Argentina), the rest of the participants didn't get the required grade.

In the Judges Seminar held in EL SALVADOR during the Archery Festival, all participant judges approved: Dariela Tello Medina from Venezuela, Armando Mesen Molina from Costa Rica, Alba Santos Arguello from Ecuador, Leonidas Antonio Campos from El Salvador, Aimee Carrasquero Larreal from Venezuela y Angel Sanchez Ameller from Cuba.

 

There are 9 continental judges more to collaborate in Archery Tournaments.

The Copanarco President, proposed to the Congress to incorporate Sergio Font and Rae Thibert as Judges Committee members, which was accepted. It was also decided to appoint Sergio Font as the Committee President, since the current President, Victor Rodriguez, is having coordination and communication problems with the Committee and Copanarco because of his job, what has cause him not to be able to fulfill his duties as the Committee President.

 

Regarding the reorganization of the Copanarco Committees, a proposal was made by the Presidency after evaluating each committee work, eliminating the less relevant and combining others that has some kind of relation, having as a result a more efficient organization condensed in a few working committees.

The congress considered the change beneficial and necessary, nevertheless, in was remarked that Copanarco constitution should change first, before making adjustments in the Committees organization.

It was agreed to request the Constitution and Rules Committee to revise the articles in the Constitution regarding Committees and verify if it's possible to restructure as proposed. If that restructure is not valid, the C&R Committee should propose a change in the Constitution that allows a better organization. These changes would be approved in the next Congress or in a special meeting for that purpose.

Venezuela offered to hand out a copy of the current Constitution before the end of the Pan­American Championship and Puerto Rico offered to translate that Constitution in order that every country was able to analyze them. So everybody would have the current and proposed Constitution by the C&R Committee in Colombia last year (2003). A reasonable time will be expected for reading, evaluate and propose any kind of motions if so is considered necessary. A short-term response will be expected.

World Ranking Tournaments were proposed for election. There were 9 candidates and only 6 of them would be approved. After voting the results were as follows:

Mexico 15 Cuba 14

El Salvador 13

Republica Dominicana 13 Venezuela 12

Puerto Rico 10

Guatemala 8

Ecuador 7

Estados Unidos 6

Tournaments organized by the first 6 countries were awarded with World Ranking grade.

Dates for the events will be as follows:

El Salvador, April 2-10 Mexico, May 15-22 Puerto Rico, June 1-8 Venezuela, July 9-16

Republica Dominicana, August 21-27 Cuba, October 30-November 4

It was remarked that the rules established in Colombia in 2003. regarding World Ranking tournaments requirements and declination fees are still valid,

 

Gloria Rosa from Puerto Rico was the only candidate proposed as the Vice-President for the Central American and the Caribbean region by Barbados and was elected unanimously. There were three proposals for the two council member positions available:

Maria Emma Gaviria from Colombia was proposed by Dominican Republic and Mexico. Edgar Vargas from Dominican Republic was proposed by Guatemala and Mexico.

Jose Manuel Trujillo from Venezuela was proposed by Venezuela.

After voting results were as follows:

Maria Emma Gaviria 15 Edgar Vargas 11

Jose Manuel Trujillo 8

Maria Emma Gaviria and Edgar Vargas were elected as council members for the period 2004-2008.

 

Mark Miller was ratified as the North Vice-President for the period 2004-2006.

 

It was agreed to hand over the Copanarco flag to Brazil during the closing ceremony of the XVI Pan-American Championship. It was confirmed that the next Pan-American Championships will be held in Brazil.

 

Various

Sergio Font inform about the new judges test that is being prepared for FITA Judges and encourage the Americas judges to get ready because it's probably they will receive it before next World Championships

It was agreed to carry out a Judges Seminar during the World Ranking event in Cuba in 2005.

 

Se propuso Puerto Rico como la sede para que las Islas del Caribe, en especial las que se inician en el deporte, reciban un curso de Jueces.

 

The importance in organizing Junior and Senior Tournaments separately was remarked, so both have chances to participate in international events and therefore give young athletes the opportunity to develop.

The Technical Committee was requested to establish the way in which awards should be organized during official Copanarco World Ranking events, including rules like minimum participant countries in a category to give medals to that category.

It was agreed that the next Copanarco Congress would be held in Mexico, during the Mexican Olympic Festival in May 2005.